Comparing Features, Pricing and Best Use Cases
Managing finances is a critical part of running any business. The right financial software can help you track expenses, process invoices, manage payroll and stay tax-compliant. With so many options available, choosing the best B2B finance software depends on your company’s size, industry and specific needs. Here’s a look at some of the top options and what they offer.
1. QuickBooks Online
QuickBooks is one of the most popular accounting tools for small and mid-sized businesses. It offers cloud-based access, robust features and a user-friendly interface.
- Features. Invoicing, expense tracking, bank reconciliation, payroll add-on and financial reporting.
- Integrations. Works with Shopify, PayPal, Square and more.
- Price. Starts at $30/month.
QuickBooks is best for small to medium-sized businesses needing a comprehensive, all-in-one solution.
2. Xero
Xero is another cloud-based accounting software known for its modern interface and powerful tools. It’s particularly popular with startups and businesses that work internationally.
- Features. Invoicing, expense claims, project tracking, payroll and multi-currency support.
- Mobile app. Full functionality on Android and iOS.
- Price. Starts at $15/month.
Xero is best for startups, freelancers and companies that need multi-currency features.
3. FreshBooks
FreshBooks is tailored for freelancers and service-based businesses. Its simple design and focus on time tracking and invoicing make it great for solo entrepreneurs.
- Features. Time tracking, client billing, expense tracking, reports and project collaboration.
- Customer support. Known for excellent live support.
- Price. Starts at $17/month.
FreshBooks is best for freelancers, consultants and small service businesses.
4. Wave
Wave is a free accounting software that offers a surprising range of features for startups and solopreneurs on a tight budget.
- Features. Invoicing, receipt scanning, expense tracking and reporting.
- Free. Yes, core features are free, but there are paid options for payroll and payments.
- Price. $0 (core), Payroll add-on starts at $20/month.
Wave is best for sole proprietors and very small businesses with basic accounting needs.
5. Zoho Books
Zoho Books is part of the larger Zoho business suite, offering powerful automation and a sleek design. It’s a great fit for tech-savvy businesses already using Zoho tools.
- Features. Automated workflows, time tracking, inventory, client portal and tax compliance.
- Integration. Seamless with Zoho CRM, Zoho Projects and more.
- Price. Starts at $20/month.
Zoho Books is best for tech-forward businesses and users of the Zoho ecosystem.
6. NetSuite (Oracle)
NetSuite is a robust enterprise-level solution designed for large businesses. It includes everything from accounting to ERP and inventory management.
- Features. Real-time analytics, inventory, CRM, compliance and financial planning.
- Highly customizable but complex to set up.
- Price. Custom pricing (typically $99+/user/month + base fee).
NetSuite is best for large businesses and enterprises with complex financial needs.
How to Choose the Right Software
When selecting financial software, consider the following:
- Size of your business. Small businesses may not need advanced ERP features.
- Industry requirements. Retail, services and non-profits may have unique needs.
- Scalability. Can the software grow with your company?
- Budget. Factor in monthly fees and add-ons.
- Ease of use. Choose software your team can learn quickly.
Get Your Finances Organized
Whether you’re a freelancer or running a growing company, the right financial software can make all the difference. It saves time, reduces human error, and gives you a clearer picture of your finances. Take time to evaluate your needs, test a few demos, and choose a platform that can support your business as it grows.